Do Schools Make Money From Sport Concessions

With all of the budget cuts being fabricated in schools beyond the U.South. and, I would guess, in other parts of the globe, parents and schools are trying difficult to come up with fundraising ideas.

One of the more popular ways to brand money is by running a concession stand. Hither in the United states of america they can be found at nigh every sporting event, as well as most other school events.

Concession stands take a lot of time and effort, just the coin that can be raised is meaning. Most schools already accept procedures in place, but if a school doesn't, or if there is a need for a concession stand for a local sports league, in that location are a number of things that will need to be done.

How to run a school concession stand. Here's a small 1 set for business organization.

Glimmer Twin Fan

A quick overview of what needs to be done

The steps are described in more detail following the list.

1. Showtime planning in accelerate
2. Obtain permission and facility rules to follow
3. Have 2 or iii leaders in place
4. Organize greenbacks box
5. Organize volunteers
6. Gather standard supplies
7. Gather nutrient needed
8. Make up one's mind pricing
9. Clean up
10. Possible problems

1. Starting time planning in advance

There is no way that a concession stand volition exist successful without a lot of advanced planning.

First planning in the spring for the next school year. With volunteers being difficult to reach over the summer, it'due south ameliorate to get the ball rolling before the end of school. Then, once summer begins to air current downward, begin the concluding planning. The school volition accept a ameliorate idea of upcoming sports schedules and events.

ii. Obtain permission and facility rules to follow

Earlier the tables are purchased and volunteers are organized, make sure the appropriate permission has been granted. Too, make sure that everyone involved has reviewed, and is familiar with, all of the rules that demand to exist followed.

Work with school administrators to get everything in place, including access to facilities that may be needed during non-operational hours.

School concession stands tin bring in a lot of money.

Blink Twin Fan

Financial tips for concession stand up leaders

Information technology'south a good idea to have more than one person in accuse of the money. This helps protect both the money, and the person handling the money, in case any accounting questions arise. Remember to:

• Keep all receipts
• Keep an accounting of funds received and spent
• Only allow the leaders access to the money box (except during sales times)
• Have ii people responsible for the banking company account

3. Concession stand leaders

Depending on the size and scope of the stand, have at least 2 or even iii leaders. It'due south best not to have just 1 person running the stand. Emergencies happen, and if only one person is in charge, the stand may non be able to function.

The leaders are the people that will plan, organize, and run the stand. They accept many responsibilities which include, but are non limited to:

• Purchasing supplies
• Treatment the money
• Organizing the volunteers
• Gaining access to effect venues
• Scheduling
• Working with schoolhouse officials
• Filling in when volunteers neglect to testify up

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4. Organize greenbacks box

One of the leaders should always bring and take home the cash box.

The well-nigh important thing is to make sure to begin the 24-hour interval with enough of change on paw.

Notation how much money was in the box at the beginning of the solar day so the profit for the day can be calculated.

At the finish of the day, count how much money is in the cash box and write it downward. Have a co-leader count it also to double check.

five. Organize concession stand volunteers

Plenty of volunteers volition exist needed.

Determine the shifts that will demand to be covered, making sure that the fourth dimension periods are not too long. Shorter volunteer times brand information technology easier for people to commit.

Make a list of food items that volition need to be donated and ask for volunteers to donate them.

The best place to go volunteers is from the listing of the children that volition be participating in the event. Once that information is available, start an email listing and send out volunteer times and jobs bachelor. Provide potential volunteers with a schedule and then they accept a option of how they want to contribute.

Beneath is an example of a signup canvas.

Sample Volunteer Schedule

This is just a suggested volunteer sign upward canvas. Tailor sign upwards sheets to specific events and needs.

Engagement (Please provide your proper name & number in the area you tin assistance with)	Booth Assist - 8am - Noon	Donate cookies (10 numberless, 2 - iii cookies per bag, individually packaged)	Donate fruit (ten bags in private serving sizes)	Donate taco meat (four pounds of taco seasoned ground beef cooked in a crock pot)	Donate hot dogs (48 cooked in a crock pot or roaster)	Donate hot domestic dog buns (48)
May i
May 8
May 15
May 22

half dozen. Standard concession stand up supplies

Depending on where the concession stand volition be fix up, as well as it's size, here are the standard supplies that will be needed.

• Tables - If the venue does not take a born concession stand up area, 2 or 3 folding tables will exist needed. Often, the venue volition accept some that can be borrowed.
• Folding chairs - Some events run for a long fourth dimension and volunteers need a place to sit down when the stand up isn't decorated. Have 1 or 2 folding chairs.
• Coolers - Take three or more than large coolers available. They keep beverages and various food items absurd. They as well agree ice which is good to take on hand, peculiarly at sporting events.
• Utensils - Accept some serving spoons and tongs on manus.
• Plastic Cutlery - Plastic forks, knives and spoons are a necessity.
• Paw towels - Drinks out of the cooler are usually dripping wet and the towel comes in handy to dry them off. They are also useful during clean up.
• Napkins/Paper towels - Necessary for patrons and clean up.
• Zip elevation numberless - Handy for ice when a thespian gets injure, zip top numberless are too good for storing any leftovers.
• Small sealable containers - Notice containers that candy bars fit into and that seal. This way they can be filled and put away for the post-obit week. Use plastic so they don't get broken.
• Clipboard - For schedules and notes
• Money box - Brand sure it can be locked and that it has a drawer for modify.
• Extension cord(south)
• Cleaning supplies
• Pens/Gluey Notes/Newspaper

Processed is ever a huge seller at school concession stands.

Glimmer Twin Fan

7. Organize nutrient

Volunteers will exist bringing their food items, but the other things, like drinks and processed volition demand to be stored. Take some large plastic containers to keep all of the food and supplies in during send to and from the effect.

If large containers are non available, use the coolers. At the offset of the event, unload everything before ice is obtained, and at the end of the 24-hour interval, dry out the coolers and pack them with supplies and not-perishable foods.

For perishable items like fruit and cookies, either return them to the volunteers that brought them, or give them away at the end of the evening.

For perishable items similar cheese or sour cream, decide if there is plenty left to warrant keeping.

Popular concession stand food items

Food tip: When deciding what to sell at the stand up, endeavor to stick to things that don't crave plates or cups. It volition save a lot of money and make clean upward.

Item	Notes
Candy	Always the large seller at concession stands, have a mix of candy confined, lollipops and other pop items. Don't offer more than 10 different items or information technology gets overwhelming for kids trying to decide what to buy, and holds upwardly the line.
Bottled H2o	Purchase in bulk and the concession stand can earn a lot of money.
Sodas	Offer 2 to three types of regular soda and one to 2 types of nutrition soda.
Sports drinks	Sports drinks are e'er a big seller. Offer 4 to 5 flavors.
Fries	3 to 4 popular brands should be plenty variety for people.
Fruit	This is a practiced item for volunteers to bring each week. Grapes are popular and don't get bad later on sitting out for a few hours.
Cookies	Another good item for volunteers to bring each week, cookies are popular. Pack about 2 to 3 cookies per bag.
Hot Dogs	Inexpensive and easy to fix, hot dogs are a big seller at concession stands.
Walking Tacos	Everyone loves these and no plate is needed since information technology is assembled in a purse.
Condiments	Keep warm food choices to a minimum and merely a few condiments will be needed.

Toppings for 1 of the near pop concession stand up items, Walking Tacos.

Glimmer Twin Fan

eight. Concession stand up pricing

The almost important rule in pricing items for concession stands is to make it easy. Toll things in increments of dollars and quarters. That way just bills and quarters are needed to make modify. If things are priced at x cents or a nickel, it takes too long for volunteers to make change.

Besides, make sure that things are priced loftier enough to brand coin, but non too loftier that people won't purchase them.

Sample concession stand prices

These amounts are only suggestions. The concession stand leaders should decide the amounts to be charged for individual items.

Item	Price
Candy	$ane per regular size item. 25 cents for a small detail similar a lollipop
Bottled Water/Soda	$1 per tin/bottle
Sports Drinks	$1.l per bottle
Chips (Individual serving sized numberless)	50 cents each
Fruit/Cookies	50 cents each
Hot Dogs	$2.00 each
Walking Tacos	$2.50 each

ix. Clean upwardly

Leave the area as clean equally it was at the commencement of the outcome. If there are specific instructions from the facility, follow them. Wipe down and disinfect tables, throw out trash and pack up everything. Remember to choice upward any trash that was left around the venue and in the seating surface area.

Always let the volunteers know that this is part of the duties so they don't have off, leaving the leader to clean up.

ten. Possible problems

Concession stands ever run into problems. Hither are only a few that may come up.

• Some people will want change for a big bill like a $20 or a $50. Always accept plenty of alter on hand, but if the someone keeps returning to break another big beak, just explain that there is no more change.
• Little easily like to option things upward. If something gets taken, like a lollipop, it'due south best not to brand a big scene. Most of the time a parent will render with the money.
• Sometimes people take likewise many condiments. Either have volunteers put the condiments on, or don't worry about information technology.
• Volunteers may not show up. Emergencies come or people forget. Try to find someone to fill in or the job volition fall to one of the leaders.

Why run a concession stand up?

Concession stands bring in much needed funds for programs and program extras.

My daughter plays in a small local basketball league and the proceeds from our stand cover the cost of referees, personalized sweatshirts and duffle bags for the squad members, and nominal rental fees for the facility.

While they are a lot of work, without the stand, nosotros would not have a basketball squad. This holds true for other events every bit well.

This content is authentic and true to the best of the author's knowledge and is not meant to substitute for formal and individualized advice from a qualified professional.

© 2014 Claudia Mitchell

Keiana on October 30, 2019:

Love this Claudia! Neat pictures too.

Colleen on October 01, 2019:

I am always looking for the best place to buy the stock; Where take you found the best places to shop are?

Claudia Mitchell (author) on Feb 21, 2019:

No, I'grand deplorable, I'm not familiar with any apps that would do this. But it'southward a good idea!

Lynn on February 20, 2019:

Tin can you recommend and app to use to keep track of items sold at events?

Melissa on May 17, 2017:

How much candy to beginning off with?

Debra on Dec 29, 2016:

Swell ideas so informative. I hold without concession stands there would not be a sport outcome. I operate my grandsons high school sports snackbar (baseball, basketball, and football). I similar to add together a touch on of DIY at my basketball snackbar with blinking xmas lights. It attracts the curious, plus it'southward fun and inviting. A huge success in sales - sold out! Thanks once more!

Libby on December 25, 2016:

New this year to doing concession stand. All nutrient was donated by a couple parents and from me. My commencement night doing stand I used the schools cash box that started united states of america with l.00. I did not know we had to turn it all in to the school at the end of the night, except the fifty.00 we started with I get that. Put a huge hamper on raising enough coin to start a booster club. I have been told the schoolhouse should not be taking the money that the parents have raised as the snack bar. Esp since nosotros had to pay a $threescore.00 fee to utilise the snack bar for the basketball game flavour. Input would be squeamish, I may have to wait for a bit of legal communication locally.

Claudia Mitchell (author) on June 03, 2014:

Howdy vespawoolf - Information technology is a lot of work for everyone involved. A successful one is run past dedicated volunteers. Glad you lot found the hub useful. Thank you for stopping by.

Vespa Woolf from Peru, South America on June 02, 2014:

This would be a fun, tiring and successful project. I like the idea of candy since that would minimize clean up. This is very useful information. Cheers!

Claudia Mitchell (writer) on May xxx, 2014:

Thanks for reading and commenting joedolphin88. I hope the article comes in handy.

Joe from north miami FL on May 29, 2014:

Wish I knew this in school. I guess one mean solar day when I have children I'll be successful at it. Thanks for the advice

Claudia Mitchell (author) on May 28, 2014:

Hi aviannovice - It's pretty sad how footling money schools have these days. So these practise aid out quite a scrap. Thanks for stopping past.

Deb Hirt from Stillwater, OK on May 27, 2014:

Excellent idea. Schools ever need coin for something.

Claudia Mitchell (author) on May 16, 2014:

Ha y'all are then right Rebecca! Concessions stands will ever exist a staple at school events. Thank you for stopping by!

Claudia Mitchell (writer) on May 15, 2014:

Thank you Bill - I always dread working the concession stands, but it is ever worthwhile in the end. What nosotros do for our kids.... I appreciate all of the back up. Hope yous are getting set up for another fun trip!

Rebecca Mealey from Northeastern Georgia, United states on May xiv, 2014:

Long alive the Concession Stands. Groovy tips. Thanks, GTF!

Bill De Giulio from Massachusetts on May 14, 2014:

Great communication Blink. I call back these days well from when my kids were younger. You certainly striking on all the key points to consider. Great task. Voted up, shared, etc..

Claudia Mitchell (author) on May 14, 2014:

Y'all make a really good point tirelesstraveler - during the winter it's nice to go a warm loving cup of coffee or hot chocolate and a quick bite to swallow to warm upwards. Thanks for reading and commenting.

Judy Specht from California on May thirteen, 2014:

Concession stands salvage the lives of many a parent and athlete who didn't have time for food otherwise. Had it not been for concession stands at swim meets and baseball soccer games football games and volleyball games I would have died of starvation or frozen. The concession stand is a good identify to exist on a cold dark, so I highly recommend volunteering.

Claudia Mitchell (writer) on May 13, 2014:

Hello Rochelle - I have done this a few times. I'm glad yous enjoyed the hub. It seems like chili or tacos always seem to go over well at these types of stands. Thank you for reading.

Claudia Mitchell (author) on May 13, 2014:

Thank you Larry - Concession stands can be a pain to run, but they can really bring in the money. I appreciate the comments.

Rochelle Frank from California Gold Country on May 13, 2014:

Very consummate information. Information technology's obvious that you accept done this a few times! I can recollect working at the Niggling League concession stand up. Our biggest seller was chili cheese and chips served in a little newspaper basin.

Larry Rankin from Oklahoma on May 13, 2014:

Very useful. I've ran concession on many occasions. All skilful communication.

Claudia Mitchell (author) on May 13, 2014:

Hi MsDora - What squeamish comments to wake up to. Hopefully it will help lots of school groups. Cheers for your back up!

Claudia Mitchell (author) on May 13, 2014:

I appreciate your kind comments ChitrangadaSharan - I'm glad you enjoyed the article.

Dora Weithers from The Caribbean on May thirteen, 2014:

This reads like A Complete Guide To . . . No going wrong by following this tutorial. Very helpful details all the way to Possible Problems. Voted Upwardly!

Claudia Mitchell (author) on May thirteen, 2014:

Cheers and then much purl3agony - I hope it helps some groups. It really is amazing how much money some of these stands can brand. I think about how many times I buy a bottle of h2o when I am at a school sporting event and kids love to buy things from them. I capeesh the support and hope yous have a peachy day!

Claudia Mitchell (writer) on May 13, 2014:

Cheers Jackie! That is then nice of you to say. Ane of my favorite things virtually HubPages is the formatting options so I similar to play with them. Accept a lovely day!

Chitrangada Sharan from New Delhi, India on May 13, 2014:

These are wonderful and very practical suggestions! And you covered almost every picayune item. Thanks!

Voted up and shared on HP!

Donna Herron from United states of america on May 12, 2014:

Hello Blink Twin Fan! Another great hub - this hub really has a lot of wonderful data that would be useful for a lot of groups and organizations. Voted up and pinned :)

Jackie Lynnley from the beautiful south on May 12, 2014:

This is done upwardly and then professional looking. Great chore with very proficient info! ^

Claudia Mitchell (author) on May 12, 2014:

Hi Bill - I'chiliad dorsum from another hiatus. Prissy weather tends to depict me away from the computer. I bet you helped out a lot at concession stands. Glad you stopped by to read and annotate. Accept a great day!

Bill Holland from Olympia, WA on May 12, 2014:

Great suggestions. I was in charge of many concessions stands during my time teaching, and you hit all the major points with this ane.

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